Bond prepares ISO 39001 certification in Iraq and Kurdistan.
The road traffic safety management system. It sets the speed, fatigue, vehicle and journey rules for companies that drive for work, and operators check it before a transport contract.
ISO 39001 Road traffic safety management systems · Road safety
What ISO 39001 is
ISO 39001:2012 is the international standard for a road traffic safety management system. It asks a company that drives for work to measure the road traffic it creates, control the factors that decide whether a crash kills or injures someone, and set targets to bring those numbers down. It covers drivers, vehicles, routes, speed, loads and what happens after a crash. The certification body issues the certificate to the company.
What the standard requires
- Clauses 1 to 3 cover scope, normative references and terms. Clauses 4 to 10 are the requirements an auditor checks.
- Clause 4, context. State the road traffic the company creates and uses, name the parties involved, and set which fleet and operations the system covers.
- Clause 5, leadership. Management signs the road traffic safety policy and gives the coordinator authority over journeys, vehicles and drivers.
- Clause 6, planning. Pick the performance factors the company can influence: distance driven, speed, seat belt use, driver fatigue, alcohol, vehicle condition, route choice and load. Set targets with numbers and dates.
- Clause 7, support. Driver licences, medical checks and defensive driving records, plus control of documents and records.
- Clause 8, operation. Run journey management, control vehicle selection and maintenance, control driving hours and rest, and prepare the response to a crash including first aid, recovery and reporting.
- Clause 9, performance evaluation. Measure the factors and the outcomes, investigate every crash and near miss, run internal audits on a plan, and hold a management review.
- Clause 10, improvement. Log every incident and nonconformity, find the cause, correct it, and show the numbers came down over the period.
Who needs ISO 39001 in Iraq and Kurdistan
The buyers that ask for ISO 39001
| Buyer or list | What they ask for |
|---|---|
| Kurdistan and Basra operators | DNO, Genel Energy, Gulf Keystone, HKN, Basrah Gas Company, Rumaila, EBS Petroleum and AL-WAHA run land transport rules on their sites, including journey management, in vehicle monitoring and defensive driving. |
| Ministry of Natural Resources Approved Vendor List | mnronline.com/avl. Evaluates finances, quality system and HSE. A government fee applies by category, renewed each year. We confirm the current fee before you apply. Transport contractors are checked on driver and vehicle records. |
| EPC contractors | Subcontractor files on projects in Kurdistan and Basra carry a land transport section written against IOGP Report 365, the industry recommended practice for land transport safety. |
| Insurers | Fleet premiums and claims history follow driver competence records, in vehicle monitoring data and the incident log. |
| KRG Approved Suppliers Center | asc.gov.krd. Annual registration. Certificates must come from a recognised conformity body to clear the criteria. |
| UN agencies through UNGM | ungm.org. One free registration covers UNDP, UNICEF, WFP, UNHCR, IOM and FAO. Transport contracts carry vehicle standards, seat belt rules and driver competence requirements. |
| Federal Ministry of Planning | Contractor classification and the federal unified electronic tendering platform. We confirm the current instruction before filing. |
Two tracks, you choose one
Certificate track
5 daysA transport or service company that needs a valid certificate for an operator prequalification, an MNR AVL renewal or a tender clause before the deadline. We prepare the compliance system in five working days. The certification body then issues the certificate, and its calendar sits outside the five days.
Steps- We read the operator requirement or the tender clause on day one and confirm the fleet, the scope and the body the buyer accepts.
- We pull the last twelve months of incidents, licences, fines and vehicle records on day one and day two and set the baseline from them.
- We write the document set on day two and day three: policy, targets, journey management, driver rules, vehicle standards and the crash response procedure.
- We train the drivers and the supervisors on day four in a half day session on the rules and the forms.
- We run the first internal audit and the management review on day five, then close the findings.
- We book the certification body at the end of the five days, and the body sets the stage 1 and stage 2 dates on its own calendar. We prepare the yard and the office, attend both stages, and answer the findings with your team.
- The road traffic safety system, complete in five working days
- Scope statement naming the fleet and the operations covered
- Road traffic safety policy and targets with numbers and dates
- Journey management procedure and the journey plan form
- Driver competence files with licence, medical and training records
- Vehicle standard, inspection checklist and maintenance schedule
- Crash and near miss reporting and investigation procedure, internal audit report and management review minutes
- The certification body booking and a three year surveillance and renewal calendar
Implementation track
6 to 14 weeksA fleet whose drivers are on operator roads every day and that will be audited on its journey records, its monitoring data and its crash investigations.
Steps- We analyse what the company does and what its buyers and tenders require, then send a proposal.
- We ride the routes with the drivers and record what actually decides speed, fatigue and risk on each lane.
- We set the vehicle standard, the journey rules and the driving hour limits with the transport manager.
- We write the documentation in Arabic, Kurdish or English and keep the driver forms to one page.
- We train every driver and supervisor, and set the monitoring report management reads each week.
- We let the system run live for three to four weeks so the certification body sees real journey plans and real investigations.
- We run the internal audit programme and the management review, then prepare the site and attend stage 1 and stage 2.
- Route and exposure assessment for every lane the fleet runs
- Vehicle standard and inspection records for every unit
- Driver competence files with licence, medical and defensive driving records
- Journey management plans and completed journey forms
- Monitoring reports with speed, harsh braking and hours by driver
- Crash and near miss investigations with the corrective actions
- Internal audit programme, reports and management review minutes
- A three year surveillance and renewal calendar we run with you
The certification body issues the certificate.
The implementation track, week by week
| Phase | Weeks | What happens |
|---|---|---|
| Scope and buyer requirements | Weeks 1 to 2 | We confirm which vehicles, depots and operations the certificate covers and which body the operator or the list accepts. Nothing is written before this is fixed. |
| Route and exposure assessment | Weeks 2 to 4 | We ride the lanes with the drivers, record distance, speed limits, night driving, black spots and rest points, and put a number on the exposure the company creates. |
| Vehicle and driver baseline | Weeks 3 to 6 | We inspect the fleet against a written vehicle standard and check every licence, medical and training record, then set targets from the last twelve months of incidents. |
| Documentation | Weeks 4 to 8 | Policy, journey management, driver rules, vehicle standard, maintenance and crash response written in Arabic, Kurdish or English, with driver forms kept to one page. |
| Driver training and rollout | Weeks 7 to 10 | A half day session for each group of drivers on the rules and the forms, a session for supervisors on approving journeys, and a session for management on the weekly report. |
| Records running live | Weeks 9 to 12 | The system runs in daily operations for three to four weeks so there are real journey plans, real monitoring data and real investigations for the auditor to sample. |
| Internal audit and management review | Weeks 12 to 13 | We run the first internal audit against every clause, log the findings, and hold the management review with the owner and the transport manager. |
| Certification audit | Weeks 13 to 14 | The accredited body runs stage 1 on the documents and stage 2 at the yard and on the road. We prepare the site, attend both, and answer the findings. |
What we do, what you do
We do
- Confirm the fleet, the scope and the certification body the operator or the list accepts, before any work starts.
- Assess the routes and set the road traffic safety performance factors and targets from the company's own incident data.
- Write the whole documented system in the language the company works in, with driver forms in the language the drivers read.
- Train the drivers, the supervisors and management on the rules, the forms and the weekly report.
- Run the first internal audit and chair the management review.
- Select certification bodies, collect their quotes, and book the audit dates.
- Prepare the yard and the office, attend stage 1 and stage 2, and answer the auditor with your team.
- Write the corrective actions for every finding and submit the evidence to the body.
- Keep the surveillance and recertification dates in a calendar and prepare each audit.
You do
- Name one transport or HSE manager who can give about four hours a week.
- Give us the vehicle list, the driver licences and medicals, the incident log and any monitoring data the company already holds.
- Release the drivers in groups for a half day training session each.
- Give the workshop about two days for the first inspection of the fleet against the vehicle standard.
- Have the supervisors approve journey plans every day through the live period.
- Have the owner or general manager attend the management review, which takes about two hours.
- Pay the certification body directly, or through us at cost with the receipts.
- Have the owner or general manager present at the opening and closing meetings of the certification audit.
What moves the price
- Number of vehicles and driver headcount, which set the auditor days under the IAF MD 5 table.
- Number of yards and depots and whether the auditor has to travel to Erbil, Sulaymaniyah, Baghdad or Basra.
- Types of vehicle in scope, because tankers, buses and heavy haulage each need rules of their own.
- Number of routes and whether any cross a border or a licence block boundary.
- Whether in vehicle monitoring is already fitted and reporting, or has to be specified first.
- Whether the certificate has to come from a body accredited under an IAF member or a locally accredited body is enough.
- Languages the documentation and the driver forms are written in.
- Whether ISO 39001 is built alone or together with ISO 45001 and ISO 9001 as one system, which lowers total auditor days.
- Number of findings at stage 2 and how much evidence the body asks for to close them.
The proposal names the scope, the deliverables and the dates before work starts.
ISO 39001 questions we are asked
We prepare the compliance system in five working days on the certificate track. The implementation track runs six to fourteen weeks. The certification body then issues the certificate. Bodies working in Erbil and Basra set their own audit dates.
The proposal names the scope, the deliverables and the dates before work starts.
A certificate from a body accredited by IQAS, for example KQC in Erbil, is valid in Iraq and accepted for KRG lists. IQAS is not a member of the IAF Multilateral Recognition Arrangement. Operators such as DNO, Gulf Keystone and Basrah Gas Company, and UN agencies registering suppliers on ungm.org, require a body accredited under an IAF member, such as Bureau Veritas, SGS or TUV.
Oil and gas operators are the main buyers. DNO, Genel Energy, Gulf Keystone, HKN, Basrah Gas Company and Rumaila apply land transport rules based on IOGP Report 365 to every contractor vehicle on their roads. The MNR Approved Vendor List at mnronline.com/avl checks driver and vehicle records under its HSE criteria, with an annual government fee by category. Insurers price fleet cover on the same evidence. ISO 45001 covers the people who work for the company and ISO 39001 covers the road traffic the company creates, so Kurdistan operators ask a haulage contractor for both.
Yes. We work anywhere in Iraq, in Basra, Baghdad, Kirkuk, Erbil, Sulaymaniyah and Duhok, and in the Gulf. The office is in Erbil and the team travels to the site.
The standard requires the company to measure the performance factors it chose, and it names no technology. Speed and driving hours can be evidenced from tachograph data, journey forms and supervisor checks. In practice operator contracts in Kurdistan and Basra specify in vehicle monitoring on every unit entering a licence block, so most fleets fit it anyway and use the weekly report as the clause 9 evidence.
Three years from the date of issue. The certification body runs a surveillance audit each year and a recertification audit in year three, and at each one the auditor asks whether crashes and injuries moved against the targets. We keep those dates in a calendar and prepare the company for each audit. A suspended certificate will not pass an MNR AVL renewal at mnronline.com/avl.
Business inquiry
Select a target. Two questions follow, and the file reaches the desk on WhatsApp. A reply comes within four working hours.